June 2009 Staff Meeting

Library Policy Changes Approved at the 6-11-09 Library Board Meeting:

• The age limit for checking out movies was removed. Anyone who has a library card can check out any type of material. (Profile type for all patrons should be "general" per ALM 6-17-09)
• The schedule for replacement charges was revised. The replacement charge for lost or damaged materials will be retail price rounded off to the nearest whole dollar, plus a $5 service charge. Patrons will not be allowed to replace items themselves.
• New policies approved: Staff Computer Use policy and Acceptance of Gifts policy.

Sue will update the library brochure to reflect policy changes.

The City is experimenting with credit/debit service and it is expected that by the end of the year we will be able to accept payment by credit or debit card.

There has been an increase in the number of errors made when checking items in over the last month. No discharging will be done at the circulation desk. Materials from all book drops will be taken to the Circ Workroom for discharge and inspection.

Our telephone bill has recorded a larger-than-normal number of long distance calls lately. Possible causes of this are interlibrary calls and more patrons listing cell phones as their primary phone numbers. Staff should not make personal long distance calls on the library phone unless it is an emergency.

Trash will be picked up on Wednesday instead of Friday. The Tuesday night crew should put the trash cans in between the doors.

Beth has created a WEB folder on the server which contains sample web page designs. She would like everyone to look at them, read the accompanying document, and vote for your favorite and/or make comments about the designs.

A new shredder has been ordered. Jan Olson is assigned the responsibility of maintaining the shredder.

The staff schedule for July was reviewed.

ILL procedures were reviewed by Ginny Andersen. ILL books returned in the book drop should be discharged and placed in the ILL bin. Two types of ILL books may be received on the van. If the book belongs to us, discharge it, put the attached paperwork in the ILL bin, and shelve the book. If the book belongs to an out-of-system library, put it and its paperwork in the ILL bin. Remember that the "receive transit" function will not discharge an ILL book.

We are registered for the July 4 parade, which takes place at 3 p.m. Amber was advised by Ace Hardware that we should use oil-based enamel paint on the book carts. Amber will purchase the paint; let her know what colors you need.

Balancing the cash register at the end of the day should preferably be done after closing. If it must be done while patrons are in the library, take the cash drawer into the office and work on it there.

The opening and closing checklists need to be updated.

Amber feels the TDD is not being used. She is investigating using chat for reference questions.

Sign-up for the summer library program begins today.

##