October 2011 Staff Meeting

Guest passes for computer – Be sure to enter the patron’s name and save the record. This enables us to look people up by name to see if they’ve had previous guest passes or to reactivate the guest pass for someone who has a balance on their print account. Someone needs to write up a procedure for preparing a guest pass.

Reports – We reviewed the list of reports Steve Ohs set up for us. Some require action on our part.

Cheryl will take care of the Old ILL report, which runs on the 1st of every month.

The Claims Returned and Notify Via reports require staff action. These can be printed out and left at the service desk to be worked on during quiet times.

Staff Room – Everyone should clean out their shelves so shelf space can be reassigned to give new staff room for their munchies. Also, the food items on the program shelf and in the refrigerator need to be gone through and anything expired, dried, mouse-munched, or yucky thrown away.

Design for name badges – Lindsey volunteered to design name badges for us. They will be printed on cardstock, laminated, and a fastener attached.

Program Committee – Will meet Tuesday, October 25 at 4 p.m. to plan programs for January through May 2012. The Program Committee members are Amber, Sue, Cheryl, and Lindsey. If you have any ideas, let one of them know. Patrons have asked about the Stuffed Animal Sleepover which has been canceled twice, so that will be one of the winter/spring programs.

Summer Library Program Review –

Good things:

• Different participation levels for different ages
• Recording information on the registration cards instead of just a spreadsheet 
• Consistency - having a definite day for each type of program
• Advertising events on the reading record  

Things that need improvement:

• Reading sheets should have kids’ names on them
• All registration cards should be in one box
• Too complicated - random format of record sheets/passports made tracking hard and having multiple forms for the passports was too staff-intensive
• Requiring program attendance and not offering evening or weekend programs

Volunteers – Cheryl has received a request for community service from elementary school students. The minimum age for library volunteers is 13.

Amber Stuff – Amber talked about using Mail Chimp for e-mail marketing and about getting a slat-wall literature display to mount on a pillar near the adult service desk.